Privacy

Privacy Policy in relation to the websites of the EBMAC

 

Privacy Notice – General Data Protection Regulation (GDPR)

European Business Management Accredited College (hereafter referred to as “EBMAC,” “we,” “our,” or “us”) is committed to safeguarding your privacy and protecting your personal data. This Privacy Policy outlines our practices concerning the collection, use, disclosure, and protection of personal information, including data collected through our websites, applications, and services. We comply with the principles of Regulation (EU) 2016/679 of The European Parliament and of The Council of 27 April 2016, General Data Protection Regulation (GDPR), and other applicable data protection laws as amended from time to time and any other legal and/or regulatory obligations.

By using our services, you consent to the practices described in this Privacy Policy. We will use or process your personal data only in accordance with the GDPR[1]

 

Why do we collect personal data?

We collect the information, for example :

• To offer global admission calls;
• To organise events, conferences, courses ;
• To send newsletters or promotional content in accordance with your marketing preferences ;
• To implement tailor-made training courses ;
• To register for webinars and E-Learning modules ;
• To facilitate your online transactions ;
• To administer donations ;
• To provide support and ameliorate the services we offer ;

Your personal data is by default not used in automatic profiling or decision-making.

 

What personal data do we collect and how?

There are two general categories of information we collect and ask for :

Information you give us:

We will obtain personal information from you, for example, when you :

• Register on the website (for an event, conference, courses)

 

If you wish to attend e.g. an event, conference or you want to register for a course, we will ask you to provide certain information, such as your full name, email address, postal address, telephone number, date of birth, position/title, company/organisation, nationality, ID or passport number, dietary requirement, VAT/ Tax number if appropriate, if you are an alumnus or not.

• Subscribe to our e-newsletters

 

We inform students and partners regularly by means of an e-newsletter about our educational offers. The personal data collected as part of a registration for the e-newsletter will only be used to send our e-newsletter.

• Donate to us

 

If you wish to donate to us, we may ask you to fill in a donation form where you can provide us with the information, such as your name, email address, address, phone number, bank card information, name of the card holder.

• Enquire about our activities and/or request customer support

 

You can contact us directly by a general email address or via a contact form. Such personal data is transmitted on a voluntary basis and is stored for the purposes of processing or contacting the requester.

• Log in with your username and password

 

In order to use our intranet, students and staff members and other relevant users must login with their credentials.

 

Information we collect automatically :

We may automatically collect non-personal information to help administer, protect, and improve our services. This information may be collected through the use of cookies, as well as part of log files,  analytics and web beacons. It may include your IP address, your operating system, your browser activity.

 

We may collect and process personal information in the context of our business and/or academic relationship, including but not limited to:

• Contact information (e.g., name, address, email, phone number)
• Educational and employment history
• Financial information (e.g., billing details)
• Academic and administrative records
• Information provided in communication with us

Automatically Collected Information: We may collect certain information automatically when you interact with our websites and applications. This may include:

• Device information (e.g., IP address, browser type, device type)
• Usage information (e.g., pages visited, actions taken)
• Cookies and similar tracking technologies:
• Cookies

 

Cookies are small text files that are placed on your computer and mobile devices by websites that you visit.

 

The College websites use cookies for session management which are removed automatically after your visit. Other cookies the College uses are, among others, those of Google Analytics to analyse your visit to our site, cookies associated with Drupal to indicate whether or not the visitor’s browser has enabled JavaScript, third-party cookies by DoubleClick (Google) and Rocketfuel for advertising purposes.

 

You can control cookies through the browser settings. Consult the help function or the instructions of your internet browser for more information. You can also refuse to accept cookies but the access to the website may be limited or not function properly.

 

The College website uses Google Analytics, a web analytics service provided by Google, Inc. The purpose is to help us identify how people are using our website. Google Analytics stores for example information about the pages you visit, your operating system, your access time and information about the device you used.

 

Link to third-party websites :

Our website may provide links to third-party websites and/or social widgets, such as Facebook, Instagram, LinkedIn, Twitter ( x.com), Flickr, Vimeo, YouTube. These websites may not have the same privacy policies as ours. We encourage you to review the privacy statements of any site you visit.

 

Who processes your personal data and to whom is it disclosed?

• By default, your information is not shared with any other party.
• We may disclose and share your personal information with our service providers, who are working with us to perform functions and process user data on our behalf. For example, in case an event is jointly organized with a third party, the relevant personal data can be shared with this third party, but only for the institutional purposes relating to the organization of the event. Another example could be the caterer and specific dietary requirements.
• We may use PayPal for secure credit card transaction processing and other online financial transactions. The data is required to process your donation with our payment processor(s).
• We may send newsletters by using MailChimp or other platforms, an email service offered through the url , owned and operated by the Rocket Science Group, LLC Marketing. www.mailchimp.com, owned and operated by the Rocket Science Group, LLC Marketing.
• We may use Googleforms: Google Forms for collecting personal information for admission purposes.
• We may use CognitoForms for specialized forms through the url www.cognitoforms.com, owned and operated by Cognito, LLC.
• We may use Wufoo for specialized forms through the url www.wufoo.com, owned and operated by SurveyMonkey Europe UC.
• We may use SurveyMonkey for specialized surveys through the url www.surveymonkey.com owned and operated by SurveyMonkey Europe UC.
• We may use Google Tag Manager and Google Analytics to measure traffic and visitor behaviour, to set up (re)marketing and orientation towards target groups.
• We may use Eventbrite to manage payment and charge for attendance for an event.
• We may also disclose your data to third parties when we are legally obliged to comply with statutory obligations, such as court orders or to cooperate with authorities as the police.
• We will never sell your personal information to any parties intentionally.

 

Who we disclose your personal data with

 

With regard to the transfer of data to recipients outside the university, we note that as an academic institution we are under a duty to maintain discretion with respect to student(s) related and other matters and assessments of which we acquire knowledge as an academic institution. We may disclose information that concerns you if we are legally required to do so pursuant the provisions of the GDPR, applicable local legislation as amended from time to time as well as any other relevant legislation.

We may disclose your personal data to third parties in order to comply with any legal obligation or in order to enforce or apply our terms and conditions, in response to legal requests or to protect our rights and other agreements and/or based on your consent/instructions.

Personal data is shared with (when required), including but not limited to:

• Academic and administrative partners
• Government and regulatory authorities when required by law
• Governmental Institutions
• Professional Bodies
• Research Institutions
• Accreditation Bodies
• Embassies
• Insurance companies
• Hospitals & Private Clinics
• Service providers who assist in the operation of our services
• Funding Agencies / Partner Institutions submitting to Funding Agencies
• Partner Universities for Erasmus purposes
• Career Promotion Organizations
• Other private organizations offering assistance to students

 

When we share your information with third parties, we take all necessary actions to ensure the security and confidentiality of your data in accordance with the highest industry standards and will comply with all provisions and requirements of the provisions of this Privacy Notice and the local laws and regulations on the protection of personal data (as amended from time to time) and GDPR and any legislation to success it or complement it.

We carefully select and work with third-party service providers, partners, and entities who understand and adhere to the principles and obligations set forth in the GDPR.

We require that all third parties who have access to your data implement stringent security measures to protect your personal information. This includes measures such as encryption, access controls, and regular security assessments to mitigate risks and protect the confidentiality and integrity of your data.

 

How long do we keep your data?

The College will keep your data only as long as necessary for the fulfilment of the institutional purposes mentioned above.

 

How do we protect and safeguard your information?

All personal data collected are internally processed only by designated College staff members or agents and stored on servers which abide by the College’s security rules and standards. In case other controllers process your personal data (cfr. the controllers mentioned above, such as PayPal), we refer to the notices of these controllers. We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up-to-date. We have, for example, measures in place to protect against accidental loss and unauthorized access, use, destruction, or disclosure of data.

 

How can you verify, modify or delete your personal data?

You may ask us to provide you with an overview of any your personal data that we hold about you.

You may ask us to consult, rectify, restrict and/or delete your personal data.

To exercise your rights, you may contact us either in writing or by e-mail  :

European Business Management Accredited College  – EBMAC Campus

 

Privacy Office

 

Central Europe: office@ebmac.org  or Website: www.ebmac.org

 

 

Changes to our policy

From time to time, we may update this privacy policy. We encourage you to periodically check back so that you will always know which information we collect, how we use it and to whom we disclose it.

 

[1] Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, 4.5.2016, p. 1)

[2] We will only process and use special categories of personal information about your dietary or access requirements in order to cater for your needs and to meet any other legal or regulatory obligations we may have.